POSITION SUMMARY STATEMENT:
Will lead the entire Distributor compliance related to regulatory compliance pertaining to FSSAI, GST, Trade License, Sustainability, Trade Compliance
SUPERVISORY RESPONSIBILITIES:
Ensure adherence to regulatory compliance as recommended by GA (Government Affairs), Quality and Internal Audit teams
ORGANIZATIONAL RELATIONSHIPS:
Will work closely within SCM like Operations, Inventory Control and cross functional teams like Quality, GA, Finance, Internal Audit.
MINIMUM QUALIFICATIONS:
Education: Any Graduation, Specialization in Audit Desirable
Roles & Responsibility :
Responsible for creating & maintaining a structure which ensures full compliance and good, continuous focus on compliance within the regional Distribution Operations. Develops a compliance mindset within the team and partners (service providers, carriers, customs brokers). Builds and maintains a solid “second line of defense” within the regional Distribution Operations.
- Develops and maintains a good compliance & ethical mindset and knowledge, ensuring that people take the high road, understand the risks and are well equipped to take the right decisions.
- Regularly reviews the availability, correctness and efficiency of Standard Operating Procedures (SOP) for all aspects of Distribution Operations (including H&S, Inventory Control, QA, Security. Closely cooperates with experts (Owners of SOPs) on building and maintaining a complete set op guiding documents for the operations. Keeps a close eye on changes in (local) laws and regulations and coordinates any possible actions. Ensures timely and effective implementation of new or updated procedures and instructions within the region (including required training).
- Regularly checks actual operational execution versus legal, Policy and/or SOP requirements, based on controls and frequency as set in the Distribution Control Framework (DCF). Files related proof and reports on any deviations. Together with experts, regularly reviews the completeness, effectiveness and frequencies of controls and coordinates actions if required.
- Oversees any Distribution Operations related licenses & certificates (Trade license, GST, FSSAI, Medical Certificate, etc); advices on requirements, audits adherence and escalates any possible risk, non-compliance.
- Coordinates activities & communication around (internal) audits, including the follow up on any open findings.
- Knowledge of Sales Tax, Inventory Audit, Quality Audit, FSSAI . Work with understand from respective SME and ensure adherence to compliance.
- Supports the region on any compliance related topic and acts as intermediary and coordinator between subject matter experts such as QA, Customs, Governmental Affairs, Licensing.
- Reports, investigates and evaluates any major incident, accident, penalty, fine, etc related to the operations and coordinates any preventive actions.
- Regularly reports on compliance related topics and KPI’s to relevant stakeholders. Initiates sharing of best practices and continuous improvements actions.
- Initiates a yearly risk assessment on the regional Distribution Operations with relevant parties; discusses concerns with the regional lead and defines required actions. Initiates ad hoc risk assessments in situations where impact on (local) operations could be expected and coordinates actions if required.
- Active participant of the Global Distribution Compliance Team (GDCT). Within the GDCT, contributes to the maintenance and further development of the control structure (House of Control) and acts as subject matter expert for one or more DC related areas.
- Optional: act as the local / regional representative for any legally required function within the compliance area, as per local requirement.
- Optional: Promotes, initiates and coordinates ESG (Environment – Social – Governance) related projects within Distribution Operations. Being the first point of contact in relation to ESG matters.
Skills :
Knowledge of ISO, Preparing documentation etc.
Experience:
10+ Years in similar area
