Supervisor – Events
Location: Bangalore (work from office, and travel for events)
Experience: 5 to 7 years of relevant experience
Keywords: #EventManagement #EventPlanning #EventCoordinator #PromotionalEvents #ConferenceManagement #ExhibitionPlanning #IncentivePrograms #VendorManagement #DigitalExperience #ProjectManagement #BudgetManagement #StakeholderEngagement #EventJobs #CareerOpportunity
Position Summary: As a Supervisor – Events & Promotion, you will be responsible for delivering a range of events and promotional services, including conferences, exhibitions, and incentives. Your role will involve coordinating event logistics, managing content and assets, and ensuring digital and tech relevance to enhance participant experience. You will also liaise with vendors and cross-functional teams such as associate services, supply chain, marketing, sales, and communications.
Key Responsibilities:
- Plan and manage event planning, scheduling, and delivery processes.
- Conceptualize and create innovative experiences for event participants.
- Coordinate with internal and external stakeholders to ensure effective communication and execution.
- Oversee event execution, including backstage and console management.
- Collaborate with cross-functional teams for event branding, collateral development, and material movement.
- Develop concepts, calendars, timelines, budgets, logistics, vendor management, F&B, travel, and other related processes.
- Coordinate event schedules, communications, digital experiences, logistics, onsite setup, hotel accommodations, and staffing.
- Manage speaker and executive movements, including fees and commercial coordination.
- Support PR applications, budget tracking, post-event commercial closures, and efficiency tracking.
- Project manage in coordination with internal teams such as event operations, training & education, communication, and recognition.
Required Qualifications:
- Education: Graduate in a relevant field.
- Experience: 5-7 years of relevant event experience.
- Skills:
- Excellent communication skills
- Ability to manage multiple projects simultaneously
- Proficiency in Microsoft Office, especially Excel
- Familiarity with event processes and documentation
- Creative and innovative mindset
- Strong written and verbal communication skills in English
- Effective interpersonal and networking skills
- Willingness to travel domestically and internationally
- Positive, proactive, eager to learn, flexible, and a team player
- Ability to multitask in a time-pressured environment
- Agency experience is preferred
