Assistant Manager, Events & DS Experience - India

THE ROLE: 

The Event Process & Administration Manager oversees administrative tasks, including handling invoices, creating budgets, managing vendors, and ensuring compliance with regulations. They collaborate with various teams like finance & GSS to streamline processes and maintain accurate records. The role also supports event operations as needed to ensure seamless execution.

Key Responsibilities:

1. Administrative Support:
   • Manage day-to-day administrative tasks, including scheduling, documentation, filing, and communication.
   • Maintain accurate records related to event logistics, contracts, and client documentation.
   • Ensure all paperwork, including contracts and permits, is filed appropriately.
2. Invoice and Budget Management:
   • Handle the preparation, processing, and tracking of invoices.
   • Create and manage event budgets, ensuring cost control and adherence to financial guidelines.
   • Collaborate with the finance team to ensure timely payments, resolve discrepancies, and manage financial processes using Oracle, DMS etc
   • Maintain organized financial records and ensure data accuracy.
3. Process Management:
   • Develop, implement, and oversee efficient processes to manage event workflows.
   • Ensure compliance with company policies, industry regulations, and relevant legal requirements.
4. Vendor Management:
   • Source, onboard, and manage relationships with vendors and suppliers.
   • Ensure timely delivery of services and supplies, and address any vendor-related issues.
   • Track vendor contracts, payments, and performance to maintain quality and compliance.
5. Event Support:
   • Assist event teams during the planning, execution, and post-event phases.
   • Support on-site event logistics and troubleshoot administrative challenges when necessary.
   • Coordinate with vendors, suppliers, and stakeholders to ensure smooth event operations.
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6. Collaboration and Reporting:
   • Collaborate closely with the finance team for process management and workflow optimization.
   • Prepare regular reports pre and post on event budgets, and process efficiency.
   • Provide regular status updates to ensure budget adherence.

SKILLS AND BACKGROUND REQUIRED TO BE SUCCESSFUL: 

 Experience: 7+ years of experience in process management or travel roles; experience in event coordination is a plus.

  Skills:

• Strong organizational and multitasking abilities.
• Excellent attention to detail and time management.
• Proficient in Microsoft Office Suite, invoicing software, and Oracle ERP systems.
• Effective communication and problem-solving skills.
• Ability to work both independently and as part of a team.

Education: Bachelor’s degree.