POSITION SUMMARY STATEMENT (defines the major functions/purpose of the position)-
The Executive Assistant to the Country Head plays a critical role in supporting the efficient functioning of the office of the Country Head. This position involves providing high-level administrative support, handling schedules, coordinating meetings and events, and acting as a liaison between the Country Head and various stakeholders. The Executive Assistant must demonstrate exceptional organizational skills, discretion, and professionalism in handling confidential information and interacting with internal and external contacts.
ORGANIZATIONAL RESPONSIBILITIES:
- Calendar Management: Schedule and prioritize meetings, appointments, and travel arrangements for the Country Head.
- Communication: Handle all incoming communications, including phone calls, emails, and correspondence, in a professional and timely manner.
- Office Management: Maintain office supplies, equipment, and facilities to ensure a productive work environment.
- Documentation: Prepare and review documents, reports, presentations, and other materials for the Country Head as needed.
- Meeting Coordination: Organize and coordinate meetings, conferences, and events, including agenda preparation, logistics, and follow-up actions.
- Relationship Management: Serve as a primary point of contact for internal and external stakeholders, including senior executives and distributors.
- Confidentiality: Handle sensitive and confidential information with discretion and integrity.
- Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for the Country Head and accompanying personnel.
- Expense Management: Track and reconcile expenses, process invoices, and maintain accurate financial records.
- Special Projects: Assist with special projects, research initiatives, and critical initiatives as assigned by the Country Head.
MINIMUM QUALIFICATIONS:
Education:
- Bachelor's degree in business administration, management, or a related field preferred.
- Proven experience as an executive assistant or similar role, supporting senior executives in a fast-paced environment for 8 - 10 years.
Skills:
- Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
- Strong organizational skills and attention to detail, with the ability to handle multiple tasks simultaneously.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently with minimal supervision and under pressure.
- Flexibility and adaptability to changing priorities and demands.
- Professional demeanor and appearance.
