Sr Officer - Raw Material Buyer - India

THE ROLE:

The Senior Officer – Raw Material Buyer will be responsible for end-to-end supply chain functions, including delivery scheduling, invoice and purchase order processing, operations coordination, planning, supplier communications, RCA and CAPA handling, vendor performance, and vendor inventory checks for all packaging components. This role ensures smooth material flow, adherence to compliance and quality, timely invoice and GRN processing, and effective stakeholder engagement.

HOW YOU WOULD CONTRIBUTE:

Procurement & Purchase Order Management

• Review indents and create Purchase Orders (POs) in Oracle.

• Share POs with vendors and obtain acknowledgements.

• Float enquiries and manage PO creation for non-SKU items, including test report coordination.

• Create OSP (Outsourced Processing) POs as required.

Vendor Coordination & Scheduling

• Discuss delivery schedules and share demand forecasts with vendors.

• Schedule vendors based on inventory shortages reported by the Inventory Team.

• Communicate with transporters and millers for bulk material logistics.

• Send pre-alerts to site teams for material connectivity and delivery planning.

Inventory & Material Management

• Monitor and manage vendor inventory levels.

• Validate shelf life of available stock at vendor locations.

• Conduct safety stock validation and ensure alignment with planning requirements.

• Review and reconcile open POs regularly; reschedule deliveries as needed.

Operational Communication & Reporting

• Post updates on material connectivity during MFG pre-calls and weekly operations calls.

• Coordinate with Category Leads to resolve material connectivity issues.

• Maintain price master data and ensure timely updates.

• Conduct monthly open PO reviews with vendors.

Quality Assurance & Issue Resolution

• Communicate material rejections to vendors and initiate SCAR (Supplier Corrective Action Request) and CAPA (Corrective and Preventive Actions).

• Request RCA (Root Cause Analysis) and address related queries.

• Arrange joint inspections for rejected materials and document RTV (Return to Vendor) in the system.

VSFR Management

• Handle material rejections and vehicle arrangements with plants and suppliers.

• Communicate VSFRs to suppliers and maintain RTV and disposal trackers.

• Facilitate joint inspections and manage debit/credit note tracking.

Audit & Compliance

• Maintain procurement and vendor-related data for audit readiness and compliance.

SKILLS AND BACKGROUND REQUIRED TO BE SUCCESSFUL:

Skills:

• Proficient in ERP systems (Oracle preferred) and MS Excel.

• Strong analytical, communication, and stakeholder management skills.

• Familiarity with GST, MSME compliance, and audit protocols.

• Ability to interact with multiple departments in a multinational company and suppliers.

• Familiar with packaging material components and areas of use.

Experience:
5–7 years of experience in supply chain operations or procurement.

Education:
Bachelor’s degree in Supply Chain, Logistics, Commerce, or a related field.

Please review EMEA&I Description box