Office & Administration Assistant

Office & Administration Assistant

As an Office and Administration Assistant, you’ll play a key role in supporting our teams in Croatia across administration, HR, and office coordination. You’ll assist the Country Director with calendar management, travel logistics, and internal communication. The role includes organizing meetings, preparing reports, and ensuring smooth office operations. You’ll also be helping with employee related matters & events. We’re looking for someone agile, adaptable, and highly organized, who thrives in a fast-paced, changing environment. Strong communication skills, discretion, and a collaborative mindset are essential. Creativity and problem-solving abilities will help you succeed in this dynamic role. If you're proactive, detail-oriented, and eager to grow — we’d love to hear from you.

In this role, you will:

• Act as the main point of contact and support for the Country Director.
• Manage calendars, schedule meetings, and take minutes.
• Organize travel and accommodation for executives, guests, and employees.
• Prepare internal and external communication materials (emails, reports, presentations).
• Support onboarding, offboarding, and HR-related processes.
• Coordinate office supplies, maintenance, and vendor relationships.
• Organize employee events, celebrations, and team-building activities.
• Maintain accurate records and reporting for HR and office operations.
• Ensure smooth flow of information across departments and stakeholders.
• Assist with finance-related tasks such as invoice tracking and internal orders.
• Support planning and logistics for sales events and special guests.
• Collaborate with internal teams and external partners.
• Handle confidential matters with discretion and professionalism.
• Contribute to a positive, well-organized, and efficient office environment.

What we’re looking for:

Essential Technical Skills

• Native Croatian speaker with good English (spoken and written).
• Comfortable using Microsoft Office (Outlook, Excel, PowerPoint, Teams) and office equipment.
• Experienced in managing calendars, emails, and organizing travel and events.
• Knows how to keep the office running smoothly and work with external suppliers.
• Can help manage budgets and keep track of costs.

Essential Soft Skills

• Flexible and quick to adapt when things change.
• Well-organized, good at managing time and meeting deadlines.
• Communicates clearly and professionally.
• Handles confidential matters with care and trust.
• Works well with others and values teamwork.
• Thinks ahead and solves problems efficiently.
• Has a creative mindset and likes improving how things work.
• Curious and eager to learn new things.

We offer:

• International environment.
• Company laptop.
• Attractive salary, bonuses and benefits package: transportation & lunch allowance, health insurance, Multisport card jointly funded.
• Hybrid model (3 days in the office/2 days home).
• Unlimited access to company products and fresh fruits in the kitchen to prepare your favourite shake.
• Up to 50% discount to purchase company products.
• Personal development opportunities and free access to online training environments such as LinkedIn Learning and Herbalife University.
• Chance to share your ideas and continuously improve our processes.
• Service awards – lunch with your team members & paid trip.
• Access to wellness and Employee Assistance Program.
• Opportunity to build up your expertise through coaching, soft skills and training sessions.

Who we are:
Herbalife is a global nutrition company that has helped people pursue a healthy, active life since 1980. Our nutrition, weight-management and personal care products are available exclusively to and through dedicated independent Members in more than 90 countries.
Our company offers a culture focused on people, their needs, relationships and career to help expand talents and a chance to change lives: https://www.herbalife.com

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